How to Prepare for a Meeting
It is true that planning and preparation are the key ingredients for successful meetings. The more time that you invest in organizing your meeting, the more efficient it is.
For brainstorming sessions or an update on a project or even a client call, there are certain steps that all participants should follow to prepare for the gathering. This article will provide you with some easy tips to ensure that you are attending an event that is productive and efficient.
Start by identifying what the purpose of the gathering. Then, decide on the most important discussions points and assign the appropriate time slots to each. This will keep you on the right track and avoid tangents that can disrupt the conversation. This will also help you determine the length of your meeting.
Then, gather any material that you will share during the meeting. These could be presentations slides, reports or any other documents that will add to the discussion. Last step: Ensure that the documents are accessible to all participants. You can include them in your invitation to join or share them via your internal communications channel.
Take a look at the list of attendees and determine if each person has a role in the discussion. If not remove anyone with the same knowledge or decision-making authority. Also, think about assigning a direct responsible person for each action item.
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