How to Conduct Effective Board Meetings
Board meetings provide a venue for board members to give valuable feedback on the development of a company. They can also be an opportunity for board members to build trust and camaraderie.
To ensure that discussions are productive and productive decisions, a successful board meeting must begin with clear communication of the meeting’s objective(s) prior to the time the board meets. Sending a package to the board that includes all the information needed for the discussion is one way to accomplish this.
Some boards utilize Robert’s Rules of Order as a guide for conducting their meetings. However, this book isn’t required for every board. Generally, only the chair is responsible for ensuring that invitations are sent out in time and that notes are taken and all necessary materials are provided to board members prior the meeting.
One of the most frequent errors that companies make is not the distribution of their board documents advance. You must announce the purpose of the board meetings to everyone prior to the meeting. This will allow directors to prepare for the meeting and ask questions. This allows you to keep your meeting as brief as you can and save time for discussion. If you have an official on your board who insists on a lengthy report being included on the agenda, make sure to schedule it last, at least an hour after any break.